HyperLib 1997 Winter - Disc 1/HYPERLIB-1997-Winter-CD1.ISO.7z/HYPERLIB-1997-Winter-CD1.ISO/オンラインウェア/COM/Focus TeleContact 2.4.sit/Focus TeleContact 2.4/Focus TeleContact 2.4/Focus TeleContact™ v2.4.rsrc/TEXT_142_ Online Phone Book.txt

Text File | 1996-01-25 | 8KB | 40 lines

Online Phone Book

The Focus TeleContact allows the user to create and maintain on-line phone books in which the user can store related information about the individuals.  These information such as address and telephone number can be created when the individual is first contacted.  After the above information is saved in a phone book, the user can refer to them thereafter when the individual needs to be contacted again.  The following is the description for various sections of the phone book and their features.


窶｢ Phone Book Popup Menu:  This popup menu to create or delete a phone book, or optionally select a previously created phone book to search in or view.  The phone book contains various field in which the user can store pertinent information about each individual.  If a phone book is currently selected, the name is displayed in the popup menu.

To create a new phone book, user can select the "New Phone Book..." item.  Upon selection, the user is presented with a dialog asking for a name for the new phone book.  After the name is entered and the OK button is pressed, the new phone book is created and made the current phone book.  The process of creating a new phone book can be canceled by pressing cancel.  If the Cancel button is pressed, the TeleContact would return to the phone book which was selected prior to the new phone book dialog.

To delete a previously created phone, user can select the "Delete The Current Phone Book..." item.  If the phone book that is to be deleted different than the currently selected phone book, user must first select the desired phone book before selecting this item.  When this item is selected, the user is presented with a dialog asking to confirm whether or not to delete the currently selected phone book.  To go ahead and delete all records in the phone book, user would select the YES button or NO to cancel the deletion process.

All of the available phone books are listed in alphabetical order at the end of the phone book popup menu.  When a phone book is created or deleted the TeleContact sorts the list automatically to reflect the changes made.


窶｢ Entry List:  This list appears below the phone book popup menu and contains all individuals recorded for the currently selected phone book.  The name of individuals are listed in alphabetical order.  When a new contact is added or deleted, the list is adjusted automatically to reflect the changes made.  The data entered in the name field of the individuals is used for the sorting of the data in the entry list.  Therefore, if the user wishes the list to be sorted using the last name, the name of an individual must be entered as Last Name, First Name Initial (i.e. Smith, John H.).  To help locating contacts more efficiently, user is encouraged to group contacts together in different phone books.  For example, all contacts involved with a particular project, all contacts in a particular company, all personal contacts, etc. can be placed in separate phone books.  The aforementioned grouping method and subsequent phone books can be used to search and retrieve contacts more effectively.


窶｢ Description:  The description field dynamically displays brief help text for various parts of the phone book window.  To view a brief description user can simply move the mouse on top of the desired item.


窶｢ Current Selection:  This portion of the phone book window consists of 11 sections.  The user can store a name or title, an address, and up to 3 phone numbers for each entry in the phone book.

The first field is used for the name of the individual.  This information in this field would be used to sort (alphabetically) and display in the Entry List.  Therefore, if the user wishes the list to be sorted using the last name, the name of an individual must be entered as Last Name, First Name Initial (i.e. Smith, John H.).  To help locating contacts more efficiently, user is encouraged to group contacts together in different phone books.  For example, all contacts involved with a particular project, all contacts in a particular company, all personal contacts, etc. can be placed in separate phone books.  The aforementioned grouping method and subsequent phone books can be used to search and retrieve contacts more effectively.

The second field of the current selection can be used for storing any address or special notes the user wishes to attached to a particular entry.  The information in this section is not used when the TeleContact is used to establish a connection with a remote user and is only used for reference purposes by the user.

The remaining fields of the Current Selection portion of the phone book window are the actual phone numbers that TeleContact uses to dial and connect to the remote individual.  Each of the three phone numbers consist of three fields.  First, is a circular button which is used to select the preferred phone number user wishes TeleContact to use for dialing.  Second portion, an editable text field, is the label for the phone number .  User can edit this field and enter a label to describe the type or location of the phone number (i.e. Home, office, Night, Day, etc.)  Finally, , an editable text field,  which can store the phone number to use for dialing the remote location.  All necessary area codes and long distance access codes must be entered along with the phone number.  For example, in United States, 1 is the long distance access number, a three digit area code followed by the actual 7 digit phone number (i.e. 1 (XXX) XXX XXXX).  Blank spaces, parentheses and dashes can be used to format the phone number for better appearances and readability and are ignored by the TeleContact when dialing the phone number.

窶｢ New:  This button is used to create a new entry in the currently selected phone book.  Upon selection, a new record is created and the label new enter appears in the name field of the Current Selection field.  At least one phone number must be entered for each individual before attempting to create another entry, moving to another phone book, or going back to the main window.

窶｢ Delete:  This button  can be used to permanently remove an entry for an individual from any phone book.  Upon selection, user is presented with a dialog to confirm that the record is to be deleted.  After confirmation, all related data for the current selection would be removed from the database of the phone book it resides in.  Since once a record is deleted it can never be recovered, therefore, this button should be used with care.

窶｢ Select:  When a file transfer to a remote location has been initiated and Look In Phone Book option is selected, user then can navigate through all available phone books and select the phone number they desire using this button.  To select a phone number, user must first select the individual from the entry list and then clicking the mouse in the radio button next to the phone number and finally pressing the Select button.  Once this procedure has been performed, the preferred phone number is stored and the next time the individual is selected, the same phone number becomes the default phone number.  If any information about any individual is modified (including the preferred phone number) and was not saved, user would be presented with a dialog asking whether the modifications should be saved.

窶｢ Save:  This button can be used to force all changes made to the current record to be saved to the disk.  It is recommended that changes be saved frequently to avoid data loss due to power failure or system crashes.  All changes to any record must be saved before moving to another record.  When the dialog is presented asking whether the changes should be saved, user can press the Cancel button to discard any changes.

窶｢ Return:  When the user is finished using the phone book dialog, this button can be used to close the window and return to the main window of the TeleContact.  If the user had selected Look Up In Phone Book option from the destination dialog,  Pressing this button would return to the destination dialog without selecting any phone number.